Riverbend Snow Removal Service

November 1, 2007 by
Filed under: Board Notices 

November 2007

For the benefit of new residents in the community, below is an explanation of the snow removal services that have been contracted by the Board of Trustees for your community. Please note that the contractor is not responsible for clearing snow (digging out cars) from around vehicles that are parked in the court parking spaces. In addition, at the discretion of the contractor, a parking space may not be cleared out if a parked vehicle is in the adjacent space. The contractor does not want to be responsible for damage to a neighbor’s car. For the most effective service to each court, the court should choose a “Court Captain”. The Captain’s responsibility is to alert all neighbors in the court to move their vehicles out of the courts, at the same time, so that the contractor can perform the snow removal in the most effective way.

PLEASE REMEMBER:

  • Not to clean the snow off your car, and dump it back on to the cleared streets after the contractor has cleared your court. This is for the safety and well being of the residents in your court.
  • Move your vehicles when your court is being cleared.
  • No parking will be permitted on Riverbend Drive, by the Township of North Brunswick during a snowstorm. Vehicles normally parked on Riverbend Drive, which is a Township road, can be parked on the playing fields across from the community on Schmidt Lane. Once the Township has cleared Riverbend Drive, you may re-park your vehicle on Riverbend Drive.
  1. These specifications have been established to keep the Association site as safe as possible during the winter months and to lower the potential for someone to have an accident, whether with their car or their person, which effectively eliminates the potential for lawsuits and increased insurance costs and monthly maintenance fees.
  2. Prior to the commencement of the snow season, the Association and the Contractor shall inspect the site in the areas where snow removal services will be performed. Any damaged property shall be noted and agreed upon by both parties. At the end of the snow season, an inspection will again be done. Any additional damage noted will be the responsibility of the snow contractor to repair and/or reimburse the Association for damages.
  3. Contractor will automatically be on call and be prepared for each snow event without notice from Association or Management. Contractor shall control operations through a chosen representative of the Association. Roadways to be continuously cleaned until all snow stops and roads, etc., are cleared to the satisfaction of the Association.
  1. PLOWING

Plowing all paved black top roads shall begin when the snow is two (2) inches deep or at the request of the Association.

Snow clearance will be performed in the following priority sequence: Roadways; Sidewalks, Walkways, Driveways; Parking Stalls; Parking Lots; Mailboxes; Fire Hydrants; Catch Basins.

  1. Initial pass-through will be made to reasonably clear roadways by 5:30 a.m., if snow/ice accumulated at night, to enable cars to leave for work, except in extreme conditions.
  2. In the event of a daytime snowstorm, all access roads shall be kept open throughout the storm. At the completion of the snow, all parking lots and driveways shall be plowed. The end result will be best if cars are moved.
  3. In the event of a blizzard, plowing shall be done as necessary to ensure safe passage of residents.
  1. GENERAL
  1. Access from parking stalls to sidewalks must be provided i.e. if snow pushed up against sides, path to be cut through. Each service walk to be cut through and perimeter walks to include at least two (2) cut throughs per building.
  2. At completion of all the areas mentioned above, Contractor will spread a de-icing material. Owners are not to put rock salt on the walks.
  3. All catch basins will be kept clear to allow proper water flow.
  4. All fire hydrants will be cleared immediately after the snowfall.
  5. All mailboxes will be cleared immediately after the snowfall.
  1. POST STORM CLEAN-UP

Contractor to ensure that all areas have been properly cleared, after completion of the job and before leaving the development. Contractor will inspect entire development to verify that all areas are cleared properly. Due to the problem of cars parking in or blocking areas where snow is to be piled, it will be necessary to perform the majority of this type of cleanup after cars have been moved or residents have gone to work. All cleanup shall be completed no later than eight (8) hours following the end of the snowfall. Blizzard conditions or ice storms will be required more time to complete.

  1. SNOW REMOVAL ON SIDEWALKS AND STAIRWAYS
  1. Sidewalks to be cleared and to be completed no later than eight (8) hours after snowfall ceases. Full width of sidewalk to be cleared of snow/ice.
  2. All sidewalks (those not directly in front of residences) shall be shoveled at the completion of the snowstorm. Steps to homes and entrances are each owner’s responsibility.
  1. ICE CONTROL

(To be reviewed by contractor with Property Manager/Association Representative for approval. If unavailable, contractor can use his/her discretion in applying this clause).

  1. ON ROADWAYS
    Sanding and/or salting of access roads, parking lots, secondary roads and driveways shall be done on an as needed basis, or prior to 5:30 a.m., when conditions become slippery with snow or ice for vehicles.
  2. ON SIDEWALKS AND STAIRWAYS
  1. Peladow/Sand shall be applied to all sidewalks and exterior stairways after they have been completely shoveled of snow. Sand/Salt/Calcium Chloride to be provided for all areas at completion. Needed to ensure safety throughout the community. Mechanical sand spreaders to be used at all times.
  2. In the event of a very light snowfall or an ice storm, Peladow shall be used as necessary to prevent slippery conditions.
  1. ICE WATCH
    This service is designed to control patches of ice occurring up to 48 hours after the end of a snow and ice storm, where full service has been provided. These patches occur in several different ways.
  1. Temperatures dropping below freezing after a rainstorm;
  2. Snow melting from piles during the day when the temperatures have risen which turns into patches of black ice at night when the temperatures fall back below freezing.

    If Contractor deems it necessary to visit the site and apply sand and or calcium chloride, prior to doing so, Contractor will contact a pre-arranged representative of the Association to obtain authorization. If the representative is unavailable, or if seasonal contract for sand/salt application is selected, Contractor shall use his own discretion.

    Any ice storm where snow blower and/or snow shovels or conventional snow clearing equipment (i.e. trucks with snow plows) cannot be used will result in billings on a time and material basis, as indicated below.

  1. MISCELLANEOUS
  1. The Contractor will let his presence be known to the Association’s Liaison and/or Management, prior to and upon completion of, any work that needs to be done.
  2. Notwithstanding the above, the Contractor shall be responsible for and shall promptly correct any damage as a result of its services performed under the contract.

    Only Calcium type products to be provided for all iced areas on sidewalks, and sand and salt on parking stalls and streets. This will be specifically requested by Association under necessary conditions. Contractor does not accept responsibility for damage to paved or concrete surfaces from calcium chloride (or equivalent) or sand/salt.

  3. Contractor agrees to allow the Association to withhold $200.00 from the payment of each storm. This money will be paid to the Contractor at the end of the season, after a walk through has been performed with the contractor, property manager and association representative to determine the extent of damage done by the snow removal contractor. After either contractor or the association has corrected the necessary damage, the balance of monies owed will be released to the contractor.
  4. All equipment – shovels, plows, spreaders, etc. shall be supplied by and be the sole responsibility of the contractor. The Contractor shall supply fuel for all vehicles and gas powered equipment.
  5. All maintenance of equipment shall be the sole responsibility of the Contractor who shall also be liable for its proper upkeep and usage.
  6. The commencement, conduct and completion of snow removal services shall be performed in concert with the Association and its representatives and the Contractor shall keep the Association and its representatives apprised of the start, progress and completion. The Association will notify the Contractor of any uncompleted or unsatisfactory items within forty-eight (48) hours after completion of the work performed for each snowstorm by the Contractor.

    Such notification may be given verbally or in writing and shall state all claims known to the Association arising out of the Contractor’s failure to comply with the agreement.

  7. The Contractor will be given eight (8) hours to cure or complete any items listed in the punchlist pertaining to snow removal.
  8. Contractor will operate all vehicles at a safe speed at all times.
  9. Contractor shall give the Association two or more emergency telephone numbers where the Contractor can be reached at all times during the term of the contract.
  1. DETERMINATION OF SNOWFALL

Snowfall amounts (depths, intensities, duration) will be verified in accordance with Monmouth County Weather Observer. Amounts shall be final and binding with respect to the depth of any snowfall and to the number of snowfall events which have occurred.

Additional clearing after completion of the service (other than call backs for improper clearance) will require approval by the property manager/association representative and subsequent written confirmation of this approval. Such requests will result in an additional billing to the community.

If partial clearing occurred and new storm develops, the contractor will adjust the billing for non-clearance during initial phase.

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